Record a goods receipt (GRN)

Partial receipts, quarantine, and vendor discrepancies, handled cleanly.

Purchases5 min readOpen feature
Record a goods receipt (GRN) — screenshot of the feature
  1. 1

    Open the PO

    Purchases → Orders → pick your PO. Click 'Receive'. Lines pre-fill with the remaining-to-receive quantity.

  2. 2

    Capture batch + expiry

    For batch-tracked products, enter the batch number and expiry date. This is what drives FEFO on sales later.

    Tip: Receipts across multiple batches? Add extra rows for the same product — one per batch.
  3. 3

    Handle discrepancies

    If you received less than ordered, save the partial receipt — the PO stays OPEN and shows remaining quantity. Over-receipt gets flagged for manager approval if enabled.

  4. 4

    Optional quarantine

    Tick 'Quarantine on receipt' for goods that need QC. Quarantined stock is not available for sale until released.

Related guides

Raise your first purchase order

4 min read

Require approval for large POs

3 min read

Still stuck?

Every screen has a chat bubble in the bottom right — we reply during business hours.

Back to all guides